Explore what we offer
At Marshall Van Zandt Virtual Controller & Accounting Solutions, we provide full-service financial management designed to bring accuracy, structure, and insight to your business. From day-to-day bookkeeping to high-level controller guidance, every service is built around one principle: when your numbers are clear, your decisions become stronger. We specialize in helping small businesses, nonprofits, real estate firms, gas stations, and medical practices gain a complete understanding of their financial position through organized systems and transparent reporting.
Our services include full-cycle bookkeeping and reconciliations, financial statement preparation, and fractional controller support—all tailored to the size and goals of your organization. We also offer system implementation, cleanup, and process improvement, ensuring your accounting tools work efficiently and accurately. Whether you need to get your books in order, improve your financial processes, or gain strategic oversight without the cost of a full-time hire, Marshall Van Zandt delivers personalized, professional solutions that help you operate with clarity and confidence.
Full-Cycle Bookkeeping, Reconciliations, & Financial Statement Preparation
Accurate and organized books are the foundation of every strong business decision—and at Marshall Van Zandt, we treat your financial records as the backbone of your organization’s long-term success. Through complete, full-cycle bookkeeping, our team ensures that every financial activity is handled with precision. From vendor payments, customer receipts, and recurring expenses to payroll entries, credit card activity, and adjusting journal entries, every transaction is recorded accurately, categorized properly, and reconciled on a consistent monthly schedule. This disciplined approach creates dependable financial data you can trust.
Melissa and her team manage the full accounting workflow, including accounts payable, accounts receivable, payroll postings, monthly close processes, and detailed bank, credit card, and loan reconciliations. We maintain clean, audit-ready books that adhere to GAAP standards and support clear, transparent reporting—whether you’re preparing for board meetings, tax filings, audits, or internal decision-making. Our goal is not just to keep your books in order, but to elevate the quality of your financial information so you can run your business or organization with clarity and confidence.
By combining expert oversight with modern, cloud-based accounting systems like QuickBooks Online, MVZ gives clients real-time visibility into their financial health. You can access up-to-date dashboards, track cash flow, monitor outstanding invoices, and see your financial position at a glance—anytime, from anywhere. This proactive structure significantly reduces errors, prevents month-end surprises, and minimizes costly inefficiencies.
Most importantly, partnering with Marshall Van Zandt provides peace of mind. You gain a dedicated accounting professional who not only keeps your books current but also interprets the numbers, identifies trends, and ensures your financial foundation remains strong. When your records are organized and accurate, you can make decisions faster, respond to opportunities confidently, and focus your time on growing your business—not sorting through paperwork. MVZ delivers the accuracy, reliability, and strategic insight you need to operate at your best.
Fractional Controller & Financial Management Services
For growing businesses that need more than basic bookkeeping but aren’t yet ready for a full-time controller, fractional controller services offer the ideal middle ground: strategic financial leadership delivered with flexibility, expertise, and scalability. At Marshall Van Zandt, Melissa brings over a decade of controller-level experience overseeing multimillion-dollar operations, complex financial environments, and high-stakes decision-making. She applies those same principles—structure, accuracy, foresight, and transparency—to organizations of all sizes, giving clients access to enterprise-level financial oversight without the cost of a permanent executive hire.
Fractional controller support extends far beyond closing the books. Melissa provides the financial intelligence that growing organizations need to operate confidently and sustainably. This includes meaningful financial analysis, cash flow forecasting, performance reporting, and trend evaluation designed to illuminate the health of your business. By translating raw data into actionable insights, MVZ empowers owners, boards, and leadership teams to make informed decisions about growth, staffing, investments, pricing, and long-term planning.
Our fractional controller services also include comprehensive budgeting support, customized management dashboards, detailed variance analyses, and the implementation of internal controls that strengthen accuracy and reduce risk. Melissa oversees the month-end close from start to finish—ensuring reconciliations, journal entries, and financial statements are completed on time and presented clearly. Whether your goal is to improve cash flow, streamline operations, prepare for audits, or establish long-term stability, this strategic guidance becomes an invaluable extension of your leadership team.
Clients gain a deeper understanding of profitability, cost drivers, financial trends, and operational performance. They also benefit from consistent communication, proactive problem-solving, and a financial partner who monitors the pulse of the organization month after month. With MVZ, you receive all the advantages of seasoned controller expertise—clarity, strategy, accountability, and forward-looking guidance—without the expense of maintaining an in-house finance department. It’s the financial stability and insight your business needs to grow with confidence.
System Implementation, Cleanup & Process Improvement Services
When accounting systems are disorganized, outdated, or patched together over time, even the strongest financial strategy can break down. Inefficient systems lead to inaccurate reporting, duplicated work, staff frustration, and costly errors that ripple across the entire business. Marshall Van Zandt specializes in transforming these pain points into streamlined, reliable, and future-ready accounting environments. Melissa begins by evaluating your existing workflows, identifying bottlenecks, and diagnosing where financial processes are failing or could be significantly improved. From there, she rebuilds the foundation—cleaning up past records, reorganizing structures, and implementing modern tools that bring clarity and efficiency back to your operations.
Whether transitioning an organization to QuickBooks Online, optimizing Buildium for community association and property management, or integrating third-party applications that automate recurring tasks, Melissa designs systems that work smarter—not harder. She ensures that the technology aligns with accounting best practices, and that your team has user-friendly, consistent processes to follow. This approach not only improves day-to-day operations but also strengthens the integrity of your financial data for better long-term decision-making.
System improvement services often include detailed chart-of-accounts restructuring, historical data cleanups, standardized process development for billing and collections, expense tracking workflows, automated payables, and customized reporting frameworks. Melissa also establishes internal controls, approval paths, and reconciliation procedures that reinforce accuracy and reduce opportunities for mistakes. Each improvement is tailored to the organization’s size, industry, and staffing structure to ensure the system supports growth rather than creating more manual work or confusion.
The result is a more consistent, automated, and accurate accounting environment that saves time, reduces risk, and eliminates the clutter and inconsistencies that hold businesses back. Leaders gain cleaner books, clearer reporting, and a more predictable financial rhythm—all essential for scaling with confidence. By aligning modern, cloud-based tools with strong accounting principles, Melissa helps business owners move from reactive problem-solving to proactive planning. Instead of constantly catching up or correcting errors, clients can focus their energy on strategy, growth, and serving their customers.
Community Management
At Marshall Van Zandt, we support HOA boards with a comprehensive, coordinated approach that blends expert financial management with reliable on-site facility and property care. Community associations operate best when finances are clear, maintenance is proactive, and communication is consistent—and our team delivers all three with professionalism and dependability. Melissa provides board-ready financial reports, transparent bookkeeping, accurate budget preparation, and full meeting support, giving board members the clarity and confidence they need to make well-informed decisions. From preparing detailed board packets to assisting with compliance, cash flow planning, and financial reviews, she ensures that every association benefits from strong fiscal oversight and clean, well-organized records.
On the operational side, Kyle provides the hands-on facility and grounds management that keeps communities safe, functional, and visually appealing. His services include preventive maintenance, landscaping and grounds care, pool upkeep, machinery operation, and general property repairs. He also coordinates with contractors, oversees large-scale repair projects, and ensures that work is completed safely, on time, and within budget. This practical, boots-on-the-ground support gives HOA boards peace of mind knowing that daily operations and long-term projects are handled with competence and care.
What makes Marshall Van Zandt unique is the seamless collaboration between financial management and physical property oversight. Rather than hiring multiple vendors or juggling separate service providers, associations receive an integrated solution that addresses both the administrative and operational needs of the community. Boards benefit from accurate reporting paired with real-time visibility into maintenance activities, while homeowners experience a well-maintained environment that reflects pride in ownership and strong community standards.
Together, Melissa and Kyle offer a streamlined, trustworthy partnership that enhances the efficiency, stability, and overall well-being of the communities they serve. With MVZ, HOA boards gain a responsive team committed to transparency, accountability, and high-quality service—helping associations run smoothly today while preparing for tomorrow with confidence.
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